Privacy Policy

The WoolSafe Organisation – Privacy Policy

This privacy policy sets out how The WoolSafe Organisation (WoolSafe Ltd./We/Us) uses and protects any information that you provide when using this website, completing/submitting a form or contacting the WoolSafe Organisation/WoolSafe Academy.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from the 1st May 2020.


Member – Company or individual that has completed application and subscription to the WoolSafe. Lawful Basis for processing of data – Contract.

Delegate – Company or individual that has booked or registered to attend a training course or event or complete an examination. Lawful Basis for processing of data – Contract.

Enquirer – Company or individual that has contacted WoolSafe, submitted a form, made a complaint, left a message, or similar communication. Lawful Basis for processing of data – Consent.

For clarification a company or individual can be classified in more than one of these definitions.

What we collect

We may collect the following information from members, delegates, enquirers:

  • name and job title
  • contact information including email address
  • demographic information such as address, postcode, preferences and interests
  • other information relevant to the enquiry, request
  • other information relevant to customer surveys and/or offers

Members only, we may collect:

  • Further personal and/or demographic information, age, services, qualifications, accreditations, social media

Delegates only, we may collect:

  • Further personal information related to booking/registration, educational, dietary, location

What we do with the information we gather

We require this information to understand your needs, efficiently communicate, provide a satisfactory response to your requirements and improve our service, and in particular for the following reasons:

Internal record keeping.

Members and delegates only. We may periodically send promotional email about new products and services, training and events, special offers or other information which we think you may find interesting using the email address which you have provided. You have the option to unsubscribe at any point via the links within email or by contacting the WoolSafe office direct. Please be aware this may affect our ability to provide some services in full.

Members only. From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, or mail. We may use the information to improve our service and add features/benefits according to your interests. You are not obligated to participate.

WoolSafe Approved Service Providers and Registered Inspectors

Members only. Relevant data (including contact details, services and membership information) is published on the publicly available list of members in order to provide information/referrals to potential customers. Members may also add personal information to their own profile direct. This listing is for the sole purpose of providing member information to the public for work and technical related enquiries. Members can request temporary or permanent removal of their public listing by contacting the WoolSafe office at any point.

WoolSafe disapproves of any use of the list by third parties for marketing or promotion and it is not directly provided in full or in part to any third parties by WoolSafe.


Customers may submit enquiries to members directly through WoolSafe Approved Service Provider search facility. Contact details, request and any more data provided will be passed to the member (third party) in order for them to respond. 


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.


WoolSafe utilises verified secure facilities to accept and process financial transactions. No financial data is stored once a transaction is complete.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, the terms of submitting data will be defined either on the page or within this privacy policy. Specific opt in/out options may also be provided.
  • If you have previously agreed to us using your personal information, you may change your mind at any time by confirming in writing (post or email). Please be aware this may affect our ability to provide some services in full.
  • You may request details of all personal information which we hold about you.
    If you would like a copy of your information held, please write to:

Data Protection Enquiries, The WoolSafe Organisation, 49 Boroughgate, Otley, LS211AG or email [email protected].

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

If you believe that any information we are holding on you is incorrect or incomplete, please write or email us as soon as possible at the above address. We will promptly correct any information as required.